Our client is looking for an experienced Finance Assistant to support the day-to-day finance operations.

Responsibilities:

Invoice Management/Procurement
• Payment of all invoices (ensuring all are correctly allocated to the specific fund code/department, ensuring fraud prevention procedures are followed and details of suppliers are kept up to date)
• Dealing directly with suppliers/contractors with regards to accuracy of deliveries
• Processing weekly BACS payments
• Monthly review of outstanding creditors/purchase orders

Banking Transactions & Reconciliations
• Daily review of bank accounts, ensuring payments received are receipted etc.
• Ensuring payments received are processed/records maintained to support end of year accounting procedures
• Ensuring weekly bank reconciliations are prepared on all bank accounts and monthly bank reconciliations are completed on FMS
FMS Management
• Preparation/input of journals on FMS and bank transfers and input of monthly payroll journals

Sales Ledger Control
• Updating database of student information/timetables on a weekly basis
• Updating/reconciling student information on database
• Ensuring contact information for sending invoices is kept up to date
• Inputting of invoices/receipt of payments on FMS
• The issue of invoices to other organisations and the resolution of issues
• Implementation of debt control procedures and regular review of debtors list, including reconciliation at the end of each month

Other Duties
• Input of monthly claims forms/checking of staff expenses claims forms and submission to Payroll
• Production of reports on FMS to budget holders/heads of department and production of student financial information
• Administration support for the ordering of vouchers and any other ad-hoc administration support required
• Input of the annual budget plan on FMS
• The travelling to various sites to join meetings as the role requires

Job Overview

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