Our client, an award winning company based in Chalgrove is looking for a fleet administrator to join their team. Initially this role will be temporary but if successful the role will go permanent. My client would prefer a candidate with strong experience within fleet but someone from the automotive industry will be considered for the position.

This role is likely to start within the next few weeks so you must be available immediately – There will be hybrid working once fully trained.

  • The Fleet Service administrator will ensure that all vehicles are properly maintained and coordinate emergency repairs if any of the vehicles encounter problems on the road.  They will achieve this by supporting our mechanical and bespoke engineering teams in the smooth running of the workshop by proactively managing bookings, obtaining authorisation for high value works, raising purchase orders and being the go-to contact for enquiries whilst components of our extensive fleet of OB vehicles are in our care.
  • Maintain oversight of emails, fault and defect reporting channels to ensure all work requests are actioned and any urgent or emergency requirements are highlighted
    in a timely manner
  • Supporting and coordinating timely and effective procurement of service items across the various disciplines within our team
  • Creating and maintaining technical library / information to aid future effective and efficient procurement requirements
  • Scheduling works and liaising accordingly to ensure adherence to compliance and other PPM (Planned Preventative Maintenance) works
  • Coordinate contracted maintenance and repair work with vendors and contractors; obtain cost estimates for repair or maintenance work; process PO’s and coordinate delivery and pick up
  • Collaboration and communication with Resources, Operations, Logistics and Production departments, escalating mission critical concerns to Fleet Management
  • Work closely with Operations, Logistics and the Garage Foreman on vehicle movement requirements 

Skills required

  • Experience of a fleet mechanical / engineering environment an advantage.
  • Proficient computer skills including spreadsheets, word processing and web-based systems.
  • Confident, proactive and professional under pressure
  • Clear and efficient communications skills
  • Excellent problem-solving skills
  • Ability to prioritise and manage time effectively
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