Job Title
Receptionist (CS005626)
Beaconsfield, High Wycombe.
Start Date
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This is a permanent position.

Our client, an established chartered accountancy firm, is seeking a receptionist to be based in their Beaconsfield office. The role, reporting to the Managing Director, will include the following responsibilities:

  • Meeting clients in a polite and friendly manner and dealing with their requests.
  • Making clients feel comfortable and offering refreshments upon arrival and during meetings.
  • Answering incoming calls in a timely and pleasant manner and dealing with them accordingly, taking clear and accurate messages if required.
  • Prioritising work, ensuring all duties are completed on a timely basis.  
  • Opening post on a daily basis, scanning and distributing to the relevant person.
  • Franking outgoing post and completing necessary documentation for Special Deliveries etc.
  • Organising couriers when needed.
  • Organising working lunches when needed.
  • Ensuring the downstairs kitchen is kept clean and tidy and supplies are available at all times, i.e. milk, orange juice.
  • Ensuring meeting rooms are clear and tidy for each client meeting, including a stock of pens and pads.
  • Overseeing office maintenance when necessary.
  • Maintaining a stock of marketing folders and leaflets in the display stand.
  • Providing administrative and secretarial support when needed, and when time permits after Reception duties are fulfilled.  To include typing jobs, photocopying, filing, scanning, archiving.
Special Requirements: 

The successful candidate will possess the following traits:

  • A good standard of education.
  • Previous experience in both a reception and an administrative background 
  • Confident at communicating with clients, directors, managers, PAs and secretaries
  • Ability to learn new skills and take on ad hoc duties
  • Be able to prioritise workload and manage time effectively
  • Good all round IT skills are essential and the ability to learn new software packages
  • Familiarity with Microsoft Office products
  • A smart and professional appearance